Adding Speakers in Dashboard
On the side bar, notice the Speakers tab. From here, speakers can be added by clicking the add button which is located at the upper right corner, and inserting their email address which will then prompt you to create a speaker profile.
Note: The pop-up will ask you to fill out the speakers information, but only the email and name is necessary.
This speaker profile is then saved within the organization, and will allow for easier future access when adding said speaker to webcasts.
Note: A confirmation email will be sent to the speaker to finish setting up their profile.
Speaker's profile's can be edited and/or removed by clicking on the icons located to the right of the speakers information on this list.
Adding Speakers in Webcasts
When in the initial Webcast Create wizard, notice the Speakers section.
Creating Profiles for New Speakers
To add a new speaker click the add speaker icon found in the highlighted area above, insert their email, and click save.
Pressing save, will then prompt you to create a profile for said speaker. Saving their information, and providing you with easy access for adding them to future events.
Note: A confirmation email will be sent to the speaker to finish setting up their profile.
Adding Speakers with Existing Profiles
To add a speaker who's profile has already been made and saved, simply click on the search bar and select the speaker from the list shown.
Speaker's profile's can be removed by clicking on the icon located to the right of the speakers name.
To make edits to the profile, visit the Speaker's tab on the sidebar and click on the button located to the right of the speakers name.
Managing Speaker Options in Webcasts Settings
In the list of speakers, there are two options to manage permissions, and webcast visibility for participants.
- Upon entering the control room, producers and organizers have more permissions than a speaker does. Speakers aren't able to manipulate the video layout changes, they are able to push slides, see the incoming questions but are unable to mark as answered or hidden, see the pollings but are unable to push them to live nor see the results until they have been published, and they are unable to push video's.
By default, only organizers and those marked as a producer can edit a webcast in the dashboard, and manage the webcasts' live status, speakers, videos, questions and polling in the control room.
Enabling Producer access by clicking on the sliding button "Producer" gives the selected speaker the same permissions as stated above.
If no speaker has been set as Producer, an organizer will have to start/end the webcast, manage the questions, videos, and polling from the control room. Clicking on this icon, will hide the Speaker's name from the Speaker's list on the viewer's interface during the webcast. Example: Speaker is making a surprise appearance.
Clicking on this icon, will re-send a speaker invitation. This option won't appear in the create wizard since invitations are automatically sent, but will appear when making edits after the webcast has been made.
Managing Speaker Options in Control Room
Upon entering the control room, a producer and organizer can manage a speakers microphone, name, video layout, and connection.
Next to the microphone icon, it is possible to edit a speaker's name. These changes will be shown on the viewers web interface, in the speakers list. Speaker's can choose to change their own name, but do not have the permissions to change other speaker's names.
At the top of the speakers tab, it is possible to disconnect all speakers. Only producers and organizers have access to this option.- Producer's and Organizer's can mute and unmute speakers as is necessary. (Example: If either they forgot to mute themselves and are making noise, or they have begun their presentation but forgot to unmute.)
Layout Changes
At the bottom of the video player, notice these two icons. As a producer/organizer only you will be able to control these options.
As shown, selecting the four squares icon allows for multiple speakers to be on screen at once. -
Selecting the solo speaker icon, makes the webcast go into active speaker mode, where whoever has their mic open and is speaking will be sent to the live program. (Which is why in this mode it is very important to make sure that those who are not speaker keep their microphones off.) To ensure that one speaker stay on screen during this active speaker mode, press on the star that will appear to the left of their microphone icon, and click it again to remove them from the spotlight.
Note: The view you see above is as a third party with your camera off. For the speakers view they will only see the other speaker on screen with them, their camera feed staying in the upper right as optional to have on display for themselves or not.