Access the control room

The organizer or speaker can choose several modes of access.

• As an assistant: the organizer will not send a video stream, but all the other features of the control room will be available.
• From this unit: Connection using the camera and the camera microphone.
  NOTE: You must allow access to the camera and microphone as requested by the browser.
  
  
• From a telephone line, there are two choices:
  
  • Call icastGo
  • Receive a call from icastGo (e.g. so that icastGo can reach a call bridge).
    
    
• From Skype Business
• From a videoconferencing system, there are two possible choices:
  
  • Call icastGo (using the H323 or SIP protocol)
  • Receive a call from icastGo (e.g. so that icastGo can reach a call bridge).

👉🏻 IMPORTANT: Once connected via the browser, the mute setting is activated by default.
This is to avoid any unwanted sound in the case of a re-connection (reloading the page) during the live broadcast.

Ergonomics

The control room consists of 6 blocks.

The layout is slightly different depending on the type of access.

Example 1: In an access without audio/video the slides are placed in the centre of the interface because the video player is absent.

Example 2: Depending on the configuration, the speakers will have the option of changing slides. However, they do not have the ability to control the status of the webcast.

 

1. Managing the speakers

Here we find the list of connected and unconnected speakers.

Connected speakers

Connected speakers who are using an audio and/or video system have multiple controls.

Mute mode

For each speaker the mute mode can be activated/deactivated by clicking on the corresponding speaker's icon.

👉🏻 ATTENTION: The mute mode has two separate levels:

• At the virtual meeting room level: all speakers in the host role can then activate/deactivate it for themselves and other speakers.
• At the level of the device or application used: each speaker manages his or her own mute mode.

Example of a delicate situation: If a speaker connected by means of a telephone line is mute both in the room and on his telephone, when the speaker needs to speak, the mute mode should be deactivated, both at room level and on his or her telephone.

The organizer will not be able to deactivate the mute mode on the device, as this action must be performed by the speaker.  

Spotlight (en ondes)

When a speaker connects using a device capable of transmitting a video and/or audio signal the Spotlight icon is displayed.

•  : Activated (only this participant is visible)
•  : Deactivated

Activating the Spotlight has two effects:

1. Only the relevant speaker will be visible on the screen for the participants.
2. All other speakers will be in mute mode (it is however possible to disable the mute mode for one or more speakers).

Other options

• Associate with a speaker: Allows you to identify a means of connection (phone call, video conference) and associate it with the name of a speaker who is not connected or connected without audio/video
• Disconnect: Ends the call with the speaker
• Dialing: Send a DTMF sequence to the speaker (to reach an extension or a phone bridge number)
  
  

2. Virtual Meeting Room

👉🏻IMPORTANT: Once connected via the browser, the mute setting is activated by default. This is to avoid any unwanted sound in the case of a re-connection (reloading the page) during the live broadcast.

To manage it use the  icon.

• Speakers may meet prior to the webcast
• During the webcast, everything that is visible and/or audible in the virtual meeting room is potentially visible to the participants (hence the importance of the Mute and Spotlight modes).
• A lecturer connected from a browser can stop sending his camera image by clicking on
  
  

3. Current slide

This displays the current slide. It is possible for some speakers as well as for an organizer to move the slides forward/backward using the arrows.

👉🏻IMPORTANT: The current slide displayed in the control room has a lead time of approximately 20 seconds over the slide the participants see.

This is to match the time difference between the virtual meeting room and the video stream read by the participants. More information in the article: Why is there a delay between the speakers and the participants?

It is possible to display the current slide in a separate window  or to send the link from this window to a third party .

4. Contents

Managing slides, participants' questions, and participant voting.

Questions from participants

It is possible to open participants' questions in a separate window.

The link to this window can be copied and opened in another device that is not connected to icastGo
(e.g. a tablet that is placed in front of a speaker).

These options can be found in the dropdown menu accessible from the tab title.

5. Statistics

• Online: Number of participants currently online
• Total: Total number of participants who viewed the webcast
• Peak: Maximum number of simultaneous participants since the start of the webcast
  

6. Chat

Discussion among the speakers 

 

7. Status check

Available action button	Description of the action	What participants see
	If you connect to the control room more than 15 minutes before the scheduled start of your webcast, it is necessary to start the configuration of the environment manually. (This is done automatically 15 minutes before the scheduled start of your event.)	Pre-webcast page
	Preparation of the environment, approximately two minutes	Pre-webcast page
	The webcast is ready to begin.	Broadcast page - begin video loop
	15-second countdown to webcast start time	Broadcast page - begin video loop
	Webcast in progress	Broadcast page - Live streaming images from the virtual meeting room
	Stopped webcast	Broadcast page - end video loop for 15 seconds then post-webcast page